My Dental Books keeps QuickBooks Online clean for dental practices across Canada — from daily deposits and insurance EFTs to associate pay, lab bills and a year-end package your CPA can use. Based in Ontario, built for clinics in the GTA and beyond.
Associate draws, hygienist payroll, lab invoices, supply orders, equipment leases and insurer deposits do not look like a generic small-business file. We categorize and reconcile them in QuickBooks Online so you and your accountant are not guessing at year-end.
Production-related deposits, lab and supply costs, and owner draws coded each month — not left in a pile for April.
Every clinic account matched line by line, including corporate cards used for equipment, CE and supply runs.
Chart of accounts, clean-up and ongoing support shaped for a dental professional corporation or solo practice.
Hygienists, assistants, admin staff and associate arrangements recorded alongside the books so wages and remittances line up.
HST tracked in your books with reports ready for filing conversations with your CPA — including mixed exempt and taxable activity when it applies.
Reconciled books, schedules and notes handed to your accountant so corporate tax and DPC questions have fewer back-and-forths.
We work alongside your accountant or CPA — we do not replace them, and nothing on this site is tax advice.
Whether you run a general practice or a specialty clinic — orthodontics, periodontics, endodontics, oral surgery or pediatric dentistry — the money story is specific. Here is how bookkeeping supports it.
Many Ontario dentists practise through a dental professional corporation (DPC). Owner compensation may involve salary, dividends or both — your CPA decides the tax structure; we keep the books clear so draws, wages and corporate accounts are easy to review. General description only — not tax advice.
CRA guidance is that most dental services by licensed dentists for medical reasons are GST/HST-exempt, while cosmetic procedures that are not medical or reconstructive are generally taxable. Practices with both may face input tax credit limits. We organize the records; your CPA advises on filing.
Associate pay models, hygienist and team payroll, lab fees, clinical supplies, and equipment financing or leases all need consistent coding. Multi-location clinics get separate clarity without losing the big picture.
Patient payments, insurer EFTs and Canadian Dental Care Plan (CDCP) deposits should tie to what left the practice management system. We reconcile those deposits in QuickBooks Online against your bank — so collections are not a mystery at month-end.
Clinics often run Dentrix, ABELDent, Tracker, Curve, ClearDent or similar. We are not affiliated with those products; we use the reports and exports you already produce so QuickBooks stays the financial source of truth.
A steady close supports the numbers owners watch: production, collections and overhead percentage. We keep the books current so you and your CPA can read the story without a year-end scramble.
You keep running the practice. We keep the books current for you and your CPA.
We learn about your locations, accounts, payroll and what your accountant needs.
Bank, Visa and Amex statements — plus the PMS or deposit reports you already use.
Transactions categorized; every account reconciled; HST and payroll kept in view.
Month-end clarity and a year-end package when it counts.
Straight answers. Where tax rules are involved, we point to CRA or your CPA — we do not give tax advice.
Dentists and dental practices are our primary focus, including specialists (orthodontists, periodontists, endodontists, oral surgeons, pediatric dentists). Physicians and other health professionals are welcome when they need the same careful QuickBooks Online bookkeeping.
No. We provide bookkeeping and related record-keeping. We work alongside your accountant or CPA and prepare clean packages for them. We do not provide tax advice or file your corporate tax return.
Per the Canada Revenue Agency, most dental services performed by licensed dentists for medical reasons are exempt from GST/HST. Cosmetic procedures that are not for medical or reconstructive purposes are generally taxable, and input tax credits may be limited when a practice makes both exempt and taxable supplies. Your CPA should confirm how this applies to you; we keep the books organized. General information only — not tax advice. Sources: CRA “Type of supply”; CRA Notice 339.
Yes. We match bank deposits — including insurer EFTs and CDCP payments where they apply — to your statements and practice records in QuickBooks Online. The Government of Canada notes that CDCP providers typically receive payment by EFT or cheque through the plan administrator.
We bookkeep in QuickBooks Online. Practices commonly share reports from Dentrix, ABELDent, Tracker, Curve, ClearDent or similar. No affiliation — we use what your clinic already produces.
Use Get a free quote or Let's chat. Kathy follows up by email at kathyhamdard@hotmail.com.
My Dental Books is run by Kathy Hamdard. Based in Brampton, Ontario, Kathy works remotely with dental and health practices and can meet in person at clinics when it helps.
Tell us about your dental practice — locations, QuickBooks status, payroll and how far behind the books are — and we will reply with a free quote for regular or catch-up bookkeeping.
Tell us a little about it and we'll let you know — or start with a free quote above.
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